Payroll & RTI (PAYE)
Run payroll and file to HMRC in real time: pay runs, FPS and EPS, payslips, statutory pay, and pension auto-enrolment.
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Real Time Information (RTI)
Under PAYE Real Time Information you must tell HMRC about payments to employees on or before each payday. Valix files the required submissions for you as part of each pay run, so your PAYE stays up to date and penalties are avoided.
| Submission | What it does | When |
|---|---|---|
| FPS (Full Payment Submission) | Reports pay, tax, National Insurance and deductions for each employee. | On or before every payday. |
| EPS (Employer Payment Summary) | Reports amounts that reduce what you owe HMRC — e.g. statutory pay recovery, Employment Allowance, or a nil payment. | Monthly, when applicable. |
Running a pay run
- 1Check employee details, tax codes and pay rates are current.
- 2Enter this period’s hours, salary, overtime, bonuses and any statutory pay.
- 3Review the calculated gross-to-net for each employee — tax, National Insurance and pension.
- 4Approve the pay run.
- 5Valix files the FPS to HMRC and produces payslips.
Live filing is real
In production a pay run files a genuine statutory return to HMRC for your PAYE reference. Confirm the figures before you submit — an FPS is not something to send by accident.
Statutory pay
Valix calculates statutory payments and, where you can recover some of the cost, reflects that in your EPS.
- SSP — Statutory Sick Pay.
- SMP — Statutory Maternity Pay.
- SPP — Statutory Paternity Pay.
- SAP — Statutory Adoption Pay.
- ShPP — Shared Parental Pay.
Workplace pension auto-enrolment
Employers must automatically enrol eligible staff into a workplace pension and pay contributions. Valix assesses employees each pay period, calculates employee and employer contributions, and produces the figures for your pension provider.
Your duties continue
Auto-enrolment is ongoing — new starters must be assessed, and you must re-enrol eligible staff periodically. Valix handles the per-period assessment.
Payslips
Every employee gets an itemised payslip showing gross pay, deductions and net pay. Payslips can be shared securely, and sensitive payslip files are protected.
Frequently asked questions
When does the FPS have to reach HMRC?
On or before the day you pay your employees. Valix files it as part of approving the pay run.
What is the EPS for?
It reports things that reduce your HMRC bill — statutory pay recovery, Employment Allowance — or tells HMRC you paid no one this period.
Does Valix handle pensions?
Yes — it assesses eligibility and calculates contributions each pay period for your workplace pension scheme.
Related guides
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